The Information We Collect:
This notice applies to all information collected or submitted on the Children’s Home website. On some pages, you can volunteer, make donations, register for an event, or submit a resume. The types of personal information collected at these pages are:
Name
Address
Email address
Phone number
Credit/Debit Card Information
(etc.)

The Way We Use Information:
We use the information you provide about yourself when placing an order only to complete that order. We do not share this information with outside parties except to the extent necessary to complete that order.

We use return email addresses to answer the email we receive. Such addresses are not used for any other purpose and are not shared with outside parties.

Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.

Our Commitment To Data Security
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

How To Contact Us
Should you have other questions or concerns about these privacy policies, please call us at 859 261-8768 or send us an email at lderks@chnk.org.

Notice of Privacy Practices (HIPPA)
CHILDREN’S HOME OF NORTHERN KENTUCKY

Notice of Privacy Practices
For the Use and Disclosure of Protected Health Information (PHI)

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Effective Date: April 14, 2003

If you are the legal guardian of a minor, the references to “your protected health information” could mean that of the child.

Q. Why are you providing this Notice to me?
A. We are required by a new federal law, the Health Insurance Portability and Accountability Act (HIPAA), to make sure that your Protected Health Information (PHI) is kept private. We must give you this Notice of our legal duties and privacy practices with respect to your PHI. We are also required to follow the terms of the Notice that is currently in effect. PHI includes information that we have created or received about your past, present, or future health, mental health or medical condition that could be used to identify you. It also includes information about treatment you have received and about payment for services you have received. We are required to tell you how, when, and why we use and/or share your Protected Health Information (PHI).

Q. How and when can you use or disclose my PHI?
A. HIPAA and other laws allow or require us to use or disclose your PHI for many different reasons. We can use or disclose your PHI for some reasons without your written agreement. For other reasons, we need you to agree in writing that we can use or disclose your PHI. We describe in this Notice the reasons we may use your PHI without getting your permission. Not every use or disclosure is listed, but the ways we can use and disclose information fall within one of the descriptions below.

So you can receive treatment. We may use and disclose your PHI to those who provide you with health or mental health services or who are involved in your care. These people may be doctors, nurses, therapists, social workers and other professionals involved in your care. We may also disclose PHI to individuals who will be involved in your care after services from this agency end or your child has left the facility.

To get payment for your treatment. We may use and disclose your PHI in order to bill and get paid for treatment and services you receive. We may disclose your PHI to an insurance company, Medicaid or another third party payer. We may contact a payer to confirm your coverage or to request prior approval for a proposed treatment or service.

To operate our business. We may use and disclose your PHI for facility operations. For example, we may use your PHI in order to review and improve the quality of services you receive, including the performance of our staff. Release of your PHI to state agencies may be necessary to determine your eligibility for publicly funded services. We may also provide your PHI to our accountants, attorneys, consultants and others to make sure we are obeying the laws that affect us. Before we share PHI with other organizations, they must agree to keep your PHI private.

For judicial and administrative proceedings. We may disclose your PHI in response to a court or administrative order, a subpoena, discovery request, or other lawful process. Efforts must be made to contact you about the request or to obtain an order protecting the information.

For reporting victims of abuse, neglect or domestic violence. If we believe you have been a victim of abuse or neglect, we may use and disclose your PHI to notify a government authority if required by law.

To cooperate with law enforcement. We share PHI with law enforcement agencies when federal, state, or local laws require us to do so. We will do this as required by law to comply with reporting requirements; to identify or locate a suspect, fugitive, material witness, or missing person; to report information about a death believed to be the result of criminal conduct; to provide information about criminal conduct occurring at the facility; to report information in emergency circumstances about a crime; or when necessary to identify or apprehend an individual in relation to a violent crime or an escape from lawful custody.

To report public health activities. We may disclose your PHI for public health activities. Examples of this include reporting to a governmental authority for preventing or controlling disease, injury or disability, or for certain purposes involving workplace illness or injuries. We may provide coroners, medical examiners, and funeral directors information that relates to a person’s death. Even though the law permits it, we do not share PHI with organizations that help find organs, eyes, and tissue to be donated or transplanted.

For health oversight activities. We may disclose your PHI to a health oversight agency for activities authorized by law. These may include, for example, audits, investigations, inspections and licensure actions or other legal proceedings.

For research purposes. We do not use or disclose your PHI in order to conduct medical research.

To avoid harm. In order to avoid a serious threat to the health or safety of a person or the public, we may provide PHI to law enforcement or people who may be able to stop or lessen the harm. We may disclose your PHI to an organization assisting in a disaster relief effort.

For specific government functions. We may share PHI for national security reasons. For example, we may share PHI to protect the President of the United States, certain other persons or foreign heads of states, or to conduct special investigations.

For workers’ compensation purposes. We may share PHI to obey workers’ compensation laws.

For appointment reminders and related services. We may use PHI to send you appointment reminders. We may also use PHI to give you information about other treatments, services, or benefits.

Other uses and disclosures require your prior written agreement. In other situations, we will ask for your written permission before we use or disclose your PHI. You may decide later that you no longer want to agree to a certain use of your PHI for which we received your permission. If so, you may tell us that in writing. We will then stop using your PHI for that certain situation. However, we may have already used your PHI. If we had your permission to use your PHI when we used it, you cannot take back your agreement for those past situations.

Q: What are my rights with respect to my Protected Health Information (PHI)?
A: You have the following rights:

Right to request a restriction. You have the right to ask that we limit how we use and give out your PHI for purposes of treatment, payment or facility operations. You also have the right to request a limit on the information we give to someone who is involved with your care, like a family member or friend. We are not required to agree to your request, but if we do, we will honor these limits except in emergency situations. We cannot restrict the disclosure of PHI when it is required by law or is necessary to provide emergency treatment.

Right to a paper copy of this Notice. You have the right to receive a paper copy of the Notice even if you have agreed to receive this Notice electronically. You may obtain a copy of this Notice on our website, www.chnk.org, or by a verbal request to your Program Director.

Right to amend your health information. You have the right to ask us to correct your PHI or add missing information if you think there is a mistake. You must send us your request in writing and give us the reason for your request. If we approve your request, we will make the changes to your PHI. We will tell you that we have made the change and we will tell others who need to know about the change to your PHI. We may deny your request if your PHI is (1) correct and complete, (2) not created by us, (3) not allowed to be disclosed, or (4) not part of the information you are permitted to inspect. If we deny your request, we will tell you the reasons in writing. You have the right to ask that your written request, our written denial, and your statement of disagreement be attached to your PHI anytime we give it out in the future.

Right to a list of disclosures. After a request in writing, you have the right to receive a list of our disclosures of your PHI. However, this list will not include disclosures made for treatment, payment or facility operations, disclosures made directly to you, disclosures for national security or law enforcement purposes, or disclosures made before April 14, 2003.

Right to request alternative means of communication. You have the right to request that we communicate confidential information to you by alternative means or at alternative locations. For example, you could request that we only contact you at work or by mail. You must submit your request in writing and you must be specific as to how or where you wish to be contacted.

Right to inspect and copy. You have the right to inspect and copy medical information that may be used to make decisions about your care. In certain situations, we may deny your request. If we do so, we will tell you, in writing, the reasons we are denying your request. We will also explain your right to have our denial reviewed. We will provide the first copy free of charge. There may be a charge for additional copies.

Q. How do I get more information or report a problem?
A. If you have questions and would like additional information, you may contact the agency at (859) 261-8768.
If you believe your privacy rights have been violated, you can file a complaint in writing with the agency or with the Office of Civil Rights in the U.S. Department of Health and Human Services. To file a complaint with the agency, contact the Program Director. There will be no retaliation for filing a complaint.

Q. How will I know if my rights described in this Notice change?
A. We will revise and distribute this Notice whenever there is a material change to the uses or disclosures, your individual rights, our legal duties, or other privacy practices stated in this Notice. We reserve the right to change the terms of the Notice and our Privacy Practices at any time. We will post a copy of the current Notice in our facility. Additionally, we will provide a copy of the revised Notice to anyone upon request on or after the effective date of the revision. The Notice is also available on our website, www.chnk.org.

Legal Information
Children’s Home of Northern Kentucky makes available this website and the information and services contained herein in furtherance of Children’s Home of Northern Kentucky (CHNK) nonprofit and tax-exempt purposes. While CHNK makes every effort to present accurate and reliable information, CHNK does not guarantee the completeness, efficacy, or timeliness of such information. If you believe any information to be incorrect, please contact us at lderks@chnk.org.

In addition, reference herein to any specific product, process, service, or organization does not constitute or imply endorsement, recommendation or favoring by CHNK.

Finally, CHNK is not responsible for, and expressly disclaims liability for, damages of any kind arising out of use or reliance on any information contained herein, or any information obtained at other sites accessed by live "links" from this site.

If you have any questions, please contact us at lderks@chnk.org.

Copyright Notice
The contents of all material available on this website are copyrighted by Children’s Home of Northern Kentucky (CHNK), unless otherwise indicated. All rights are reserved. While CHNK encourages use of its materials for educational purposes in child advocacy settings, such materials may only be reproduced and disseminated with express attribution to the Children’s Home of Northern Kentucky. Any reproduction of these materials must be accompanied by the following statement:

"Copyright (2000 or appropriate year), Children’s Home of Northern Kentucky. Reprinted with permission of the Children’s Home of Northern Kentucky (http://www.chnk.org)."

Under no circumstances may CHNK materials be appropriated and distributed for the purpose of personal or material gain. Any questions about use of CHNK materials should be directed to lderks@chnk.org.